Travel Grants

We will be accepting applications starting July 24th for the August 14th deadline (3 weeks out). We are reworking our application process and it will be finalized at that time. If you already applied, please reapply on or after July 24th and your application will be fully eligible. If your professor email was already sent, it will be considered and resending it will not be necessary.

Remaining Deadline & Eligibility periods

August 14th, 2024 | June 15th, 2024 – November 26th, 2024

September 11th, 2024 | October 11th, 2024 – December 13th, 2024

October 9th, 2024 | November 9th, 2024 – January 11th, 2025

November 13th, 2024 | December 13th, 2024 – February 14th, 2025

December 11th, 2024 | January 11th, 2025 – March 15th, 2025

January 15th, 2025 | February 15th, 2025 – April 19th, 2025

February 12th, 2025 | March 12th, 2025 – May 14th, 2025

March 12th, 2025 | April 12th, 2025 – June 14th, 2025

Email the Vice Chair of Travel Grants at travelpgsg@gmail.com . Messages will be returned as soon as possible.

For urgent matters or if the Vice Chair is unavailable, you can contact the GRAC Chair at pgsg.grantreview@gmail.com .

The travel grant offers funding based on tiers. Applications are assigned tiers based on average scores and final rank in applicant pool.

The number of awards allocated per month varies based on applicant pool size and budget.

• TIER 1 This application is excellent and should be funded at $750 (top ~5% of applications)
• TIER 2 This application is good and should be funded at $500 (top ~20% of applications)
• TIER 3 This application meets criteria and should be funded at $250 (top ~60% of applications)
• TIER 4 This application is poor and should not be funded

BEFORE APPLYING

Review Eligibility Requirements

• Applicant must be a full-time Purdue graduate student enrolled at the time of application submission (note: full-time students are those required to pay SOA fees at enrollment).
• Applicant must be presenting research that was conducted at Purdue via an oral presentation, poster, etc. (note: presenting a workshop based on research but not directly discussing research is not an eligible presentation of research)
• Applicant travel dates must fully occur on or between the designated eligibility dates for each submission deadline as stated on the grants deadline page (travel dates start on the date of travel to the conference and end on the date of travel back from the conference).
• Applicant must only submit one application per semester. More than one submission per semester will result in ineligibility.
• Applicant must only receive one travel grant award per fiscal year (Summer [June] – Spring [May]).

Read Reimbursement Policies

• Applicants must understand the reimbursement procedures and policies here before traveling or making any purchases related to the applicant’s grant application.
• Proper documentation as stated in the guidelines must be submitted for full reimbursement.

STEPS TO COMPLETE YOUR APPLICATION

1. WRITE APPLICATION ESSAY

Essay Prompt

In 500 words or less (excluding title), please describe your research and the importance of attending this conference.

• Please keep in mind reviewers will most likely be outside your field of research. Please keep your jargon to a minimum.

Essay Rubric

Your essay is the only component of the application that is used for scoring. Travel Grants are competitive and applicants are expected to thoroughly address each criterion. Please pay careful attention to the rubric provided below to ensure the best possible outcome.

Applications are scored out of 50 points. There are 10 criteria, each worth 5 points. Click on the image below for a printable version.

Formatting instructions

• • Essay must fit on one (1) page, using one inch (1”) margins and size 11 Arial font.
    • • Applications that are not formatted correctly will be docked 1 point on the final evaluation.
      • • Travel Grant applications are evaluated by a double-blind review process. Do not include any identifying information, such as:
          • • Your name
            • Your advisor’s name
            • Collaborators’ names
            • Lastname_Firstname_TravelGrant.docx
            • Essays that are not named correctly will be docked 1 point on the final evaluation

            2. ASK ADVISOR/MAJOR PROFESSOR TO CONFIRM TRAVEL PLANS

            To be eligible for this grant, your professor must confirm they are supporting your attendance to this conference. Please have your professor email us at travelpgsg@gmail.com with the following information formatted as such:

            1. Student name (ex. Purdue Pete)
            2. Conference name (ex. Midwinter Meeting for University
               Mascots)
            3. Is your student both the first author and presenter of the work
               being presented? (ex. Yes)
            4. Funding arrangement between the student and the
               Department? (ex. The student will pay for all expenses not
               covered by the travel grant.)
            5. Do you approve of your student’s attendance to the
               conference? (ex. Yes)

            3. SUBMIT YOUR APPLICATION

            When you have completed the above steps, submit your application through this online portal.

            After Application

            After completing the application, the survey will provide you with a pdf of your responses. It is the applicant’s responsibility to double-check the completion and accuracy of your responses.

            Have Questions about our Travel Grant? Reach out to our Travel Grant Vice Chair for more info at travelpgsg@gmail.com

            

            The Grant Review And Allocation Committee (GRAC) offers grants to fulfill graduate student needs and provide professional or community-based opportunities. Travel and Professional Grants may be submitted at the same time and can both be received during the same cycle; however, each application should pertain to an independent event. The purpose of each Grant is to support experiences that are exclusive from the other. If you have any questions, please reach out to gracchair@purduegradstudents.com

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